Independent Contractors

  • What constitutes as Independent Contractor (ICON)
    • Any individual that is not a University Employee, University Student or retains a Campus Collegue status who will require one of the following payments:
      • Guest Lecturer Fees payments or Guest Lecturer Expenses
      • Guest Lecturer Honorarium
      • Research Services Fees payable to an individual and not a company
      • Book Review, editing or publishing Fees payable to an individual and not a company
      • Contracting Services Fees payable to a specific individual
  • Procedures for payment
    • The business manager should be notified of the payment prior the services rendered by the individual.  This helps ensured individual can be paid and account balance matches the expense to be incurred.
    • In the case of guest speker or any out of town contractor please ask the individual to allow additional 15 minutes during campus visit to set an appointment with business manager to fill out paperwork.
    • A W-9 Form filled out in blue ink, only original documented will be accepted:
    • ICON Form must also be filled out in blue ink, only original document will be accepted (Click under "I" and select "Independent Contracting Form):
      • All of PART I of ICON form must be filled out.  If individual has a family member working for the University of Arizona the individual is subject to follow the link on the form to fill out a "Conflict of Interest Form".
      • Section I must be filled out regardless of the ICON services performed
      • Be aware that Section II must ONLY have one section completed depending on the services performed.  Filling all 3 sections will require the paperwork to be re-done and will delay payment.
        • A for Guest speaker and Honorariums
        • B for Researcher services
        • C for all other services such as book editor, illustrator, etc.
      • PART II Requires the signature of the Independent Contractor and date on blue ink.
      • PART III Requires the signature of the faculty member for whom the services where rendered to sign in blue ink.
    • Guest Speaker Fees, Honorariums and Researcher fees do not require invoices.  All other services require an invoice with description of services rendered to be attached to these forms.
  • Payment
    • Please make aware the Independent Contractor that the Univeristy can sometimes take between 3 to 4 weeks to process payments. 
    • All payments will be sent to Independent Contractor to the address he provided on the I-9 form.

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